Key features
Dive into the list of key features
provided by Byfrost
Archiving
With Byfrost it is easy to automatically archive and structure all documents using Workflow, Rules, Hot Folders, Hot Emails, Folder Data and more.
Security
All documents are encrypted, as well as critical data in the database, using AES (Advanced Encryption Standard).
Your connections to and from Byfrost are secured with SSL (Secure Sockets Layer).
Everywhere
Byfrost runs directly in your browser on your PC and tablets, no need for special user client or additional installations.
documents
Unlimited number of documents archived, within the limit of the server and server applications hosting Byfrost.
Easy Search
You can get an overview of all matching documents in the same result list, thumbnails, document details and open a PDF version or download the original document.
GDPR
With GDPR (General Data Protection Regulation) search you can use multiple pieces of information to get one combined result.
Users
Unlimited number of users, within the limit of the server and server applications hosting Byfrost.
groups
All accesses to document are controlled by Users Groups with Read/Write access to folders.
Private area
Each user can be allocated their own Private Folder area.
convertion
Byfrost has an integrated OCR (Optical Character Recognition) service and document convertion, no need for additional applications, services or maintenance.
versionning
Check-in/check-out of documents works with all files extensions allowed in Byfrost.
Notes
Write own notes directly in Byfrost; comments, incoming and outgoing calls or meetings.
settings
The management of the settings, including Users, Groups, Folders, Hot Folders, Hot Emails, Rules and Workflow are done easily and are instantly activated.
languages
The user interface is clear and intuitive, with an individual language choice.
Updates
The server and Byfrost are automatically updated, so no need to wait for next update or technical intervention.
rules
The Rules can guide your documents to their right folder destination, distribute them by email and transfer them to external destinations, automatically and according to your needs.
workflows
You specify a set of events for each document to go through, like email notification, distribution internal in Byfrost or external via FTP and Email. Together with the power of the Rules, you are in full control of all your documents.
split email
Use split email to process main email and attachments individually. Use Workflow and Rules to archive and distribute, via FTP or/and email.
Hot Emails
By using Hot Emails you can import all your email accounts. All controls are done from the settings, supporting IMAP (delete or synchronise)
hot folders
By using Hot Folders you can import a large quantity of files, with the option to have multiple FTP accounts. All control are done from the settings.
Backup emails
Do a backup of all email accounts to be stored in a separate area of Byfrost. The backup email area enables you to make searches and restore emails into Byfrost recovery, for full access to email and their attachments.
Folder Data
You can store key information linked to each folder, representing projects, cases, client relations, making Rules linking to the correct destination folder. This gives you a powerful tool with high flexibility.
Defined Fields
You can define as many document related fields as you like, they are instantly present around the application, no limitations.
Shortcuts
Use Shortcuts to store a search, a folder or a specific document.
FTP transfer
By using Workflow and Rules you can automatically have a document renamed, stored and sent to several destinations, depending on the content of each document.
send email
By using Workflow and Rules you can automatically have a document sent by email to several recipients, defined and depending on the content of each document.
deletion
Have Byfrost mark documents with a deletion date, all expired documents will be automatically cleaned-up.